Guide
Alternatives to Google Forms for collecting employee merch info
By SoRoster Team · Product
TL;DR: Google Forms works for under 10 recipients but breaks for swag collection at scale because it can't handle product variants, has no built-in size pickers, exports messy CSVs and offers no per-recipient edit links. Purpose-built tools like SoRoster solve all four.
Where Google Forms fails
No product/variant logic, no per-recipient unique links, address fields are free-text only, and the CSV export needs heavy reformatting before a 3PL will accept it.
What to look for in a replacement
Mobile-first recipient form, structured address fields with country picker, t-shirt size picker with chart, product variant logic, per-recipient edit links, order-ready CSV export, and explicit GDPR consent capture.
Side-by-side comparison
See the full comparison on /vs/google-forms.